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Time Management – Do’s and Don’ts

I was recently watching a TED talk and the subject the lady covered was on time management.

I feel this is something many of us struggle with. As we live our lives we are bombarded by so many things that occupy our day. As we attempt to do more and more things we are often faced with using the words "I just don't have enough time".

I know I say, or at least think, this frequently.

One way that helps for me as an entrepreneur is I color code on my phone all of the set appointments that are scheduled. I like using color codes because I categorize what the event is by the color that it relates to me.

I am running two businesses right now so that allows me to see at a quick glance which hat or hats I will need to be wearing.

Here is my list of codes. I use green for real estate appointments. This is for showing appointments, meeting inspectors at homes, and anything else that is a scheduled real estate related event.

I use the color purple for everything that deals with my business of Plentiful Perspectives. This includes recording podcasts, MeetUp functions, coaching calls, speaking engagements, and anything else that is related to that company.

Light brown is for exercise classes or times at the gym. If I am taking a yoga class then that class is put into my phone as a scheduled appointment. Yellow is for my volunteering events. I do a lot of volunteer work and I put those events and times into my calendar.

The last thing I do is blue for personal events. This can be meeting a friend for a cocktail, or a date with a friend. Anything that is scheduled is put into my phone.  Now I know by just the color of the event as to what is the best time management fit for me.

One thing I have said for years is that when something comes up that may add to my calendar is how will it fit in. Some days are swamped while others are relatively open.

One thing you have to do is figure out just how important that new scheduled event is. If it is very important then you can put it into your calendar. The way I look at it is that we all know someone who is a lot more busy than we are and somehow they figure it out.

Do you know that single parent of 3 kids who manages them, a full time job, possibly taking night classes and yet still goes to the gym or yoga studio? How do they do it?

I figured that how back in 2010 when I was going through my dramatic weight loss. I told myself I had to exercise 6 days a week with one to two hourly routines per day. Plus, I was crazy busy showing homes and doing real estate deals. And the real answer is, if it is important enough then I will do it. Plus, I had a strong reason why for the results I wanted from it.

If that meant I started the routine at 10:30 PM then so be it. Or if I had to get up earlier the next day then I did it.

The TED talk video made a great point on this. Let's say you are as busy as you are and then an emergency occurs. She uses the example of a water heater bursting and now you are faced with getting the water stopped. Hiring plumbers, flood control people, and a number of other people to get it fixed. She said this happened once to her and she spent over 7 hours over the week on that emergency. Where did she find the time?

The answer to that is you will find the time if it is important enough to you. When you look at taking on a new event and you say it is important then look at if from a Do or Die mindset. Once you do that then it may become quite clear on what to do next.

And remember to add it to your calendar.

Kevin Dunlap

Kevin A Dunlap is a business and life coach specializing in helping people discover their desires and to help them build a game plan in taking the next steps in their life. He is the author of the books Designing Your Own Destiny and The Winner's Code: Secrets of the Winner's Mindset.

Kevin is also the producer of the podcast Life's Little Lessons where he interviews entrepreneurs from all over the world.

He is a professional speaker and trainer. He has been known to talk at multiple entrepreneurial functions.

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